Privacy Policy for Hotels Nearest

Last Updated: November 11, 2026

Hotels Nearest ("we," "our," or "us") operates the website hotelsnearest.com and our related mobile applications (collectively, the "Platform"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our after-dark marketplace to find last-minute hotel rooms or list unsold hotel inventory.

By accessing or using the Platform, you agree to the terms of this Privacy Policy.

• Traveler Booking Details: When you reserve a room or submit a room request, we collect your name, email address, phone number, and estimated arrival time so we can send instant confirmation to the hotel's front desk.
• Payment Information: Because Hotels Nearest offers $0 upfront booking, we do not collect or process credit card numbers or payment details on the Platform. All payments for your stay are collected directly by the hotel upon check-in.
• Waitlist & Account Information: If you join our waitlist or create an account, we collect your contact details and communication preferences.
• Hotel Partner Information: If you are a hotel manager or property owner listing rooms, we collect business contact details, property information, tax/billing details for post-stay commission settlement, and login credentials.

• Precise Location Data: Because our service matches you with the nearest available beds in real time, we collect precise or approximate geolocation data (via GPS, Wi-Fi, or IP address) when you use the Platform, subject to your device permissions.
• Device & Usage Data: We automatically collect information about your device type, operating system, browser type, IP address, and interactions with our nightly 9:00 PM – 10:00 PM deal drops.
• Cookies & Tracking Technologies: We use cookies and similar technologies to keep you signed in, remember your search preferences, and analyze site traffic.

We use the information we collect to:

• Facilitate Reservations: Transmit your booking details directly to your selected hotel so your room is held for immediate check-in.
• Match Nearby Inventory: Use your location data to display real-time, last-minute hotel deals near you.
• Operate the Marketplace: Manage the nightly 9:00 PM hotel listing window, the 10:00 PM traveler unlock window, and automated waitlist alerts.
• Manage Hotel Partnerships: Verify properties, track completed stays and extensions, and process post-stay partner commissions.
• Improve & Protect the Platform: Monitor platform performance, prevent fraudulent or bad-faith reservations (such as repeated no-shows), and enforce our Terms of Service.

We do not sell your personal information. We share your data only in the following circumstances:

• With Participating Hotels: When you tap to book a room, we share your name, contact information, and reservation details with that specific hotel property to fulfill your stay.
• With Service Providers: We share data with trusted third-party vendors who assist us in operating our website, sending SMS/email booking confirmations, hosting cloud infrastructure, and analyzing platform performance.
• For Legal & Safety Reasons: We may disclose information if required by law, subpoena, or legal process, or to protect the rights, property, and safety of Hotels Nearest, our hotel partners, and our users.
• Business Transfers: If Hotels Nearest is involved in a merger, acquisition, or asset sale, your information may be transferred as part of that transaction.

• Location Permissions: You can enable or disable location services at any time through your mobile device or web browser settings. Please note that disabling location access may limit our ability to show you the nearest available rooms.
• Marketing Communications: You may opt out of nightly deal alerts or promotional emails at any time by clicking the "unsubscribe" link in any email or replying "STOP" to SMS alerts.
• Cookies: You can set your browser to refuse all or some browser cookies, though certain parts of the Platform may not function properly without them.

• Retention: We retain your reservation records and account information only for as long as necessary to fulfill your bookings, settle partner commissions, and comply with legal or accounting obligations.
• Security: We implement industry-standard administrative, technical, and physical safeguards—including encryption in transit and at rest—to protect your personal information against unauthorized access or disclosure. However, no internet transmission is completely secure.

Depending on your jurisdiction (such as residents of California, the European Economic Area, or the UK), you may have the right to:

• Request access to the personal data we hold about you.
• Request correction of inaccurate personal data.
• Request deletion of your personal data.
• Object to or restrict certain processing of your data.

To exercise any of these rights, please contact us using the details below.

• Third-Party Links: Our Platform may contain links to third-party websites or hotel property pages. We are not responsible for the privacy practices of those external sites.
• Children's Privacy: Hotels Nearest is intended for individuals aged 18 and older. We do not knowingly collect personal information from anyone under the age of 18.

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any updates will be posted on this page with a revised "Last Updated" date.

If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact us at:

• Email: privacy@hotelsnearest.com
• Website: https://hotelsnearest.com